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GRAPHWIN.DOC--Use PRINTMAN.BAT to print these docs,
NOT WordPerfect!
G R A P H C A T (W i n d o w s) V 3 . 0
===================================================
Clip Art Graphics Catalog Builder
and File Database Exporter
for WordPerfect 6.0 & 5.2 for Windows
Requires WordPerfect for Windows 6.0 or 5.2
A Shareware Package from:
Jerry Stern
Science Translations
P. O. Box 20234
Baltimore, MD 21284-0234
_______
____|__ | (R)
--| | |-------------------
| ____|__ | Association of
| | |_| Shareware
|__| o | Professionals
-----| | |---------------------
|___|___| MEMBER
All materials (C) Copyright 1993 Jerry L. Stern
All Rights Reserved
Introduction and QUICK REFERENCE are on page 7
GRAPHCAT is a copyrighted program distributed as SHAREWARE. All
rights are reserved. You may try out the program for up to 30
days for free. If you continue to use this program, you must pay
a registration fee of $20.00.
Registered users will receive an enhanced version of the main
macro, a megabyte of Wood Clips graphics, newsletters announcing
updates, and voice/FAX/email support.
All Rights Reserved (C) Copyright 1993 Jerry Stern
G R A P H C A T ( Windows ) V. 3.0 2
Table of Contents
=================
REGISTRATION . . . . . . . . . . . . . . . . . . . . . . . . 3
ASP Ombudsman . . . . . . . . . . . . . . . . . . . . . 3
Other Files . . . . . . . . . . . . . . . . . . . . . . 4
DEFINITION OF SHAREWARE . . . . . . . . . . . . . . . . . . . 4
LIMITED WARRANTY . . . . . . . . . . . . . . . . . . . . 5
TRIAL USE LICENSE . . . . . . . . . . . . . . . . . . . 5
LIMITED DISTRIBUTION LICENSE . . . . . . . . . . . . . . 6
INTRODUCTION & QUICK START . . . . . . . . . . . . . . . . . 7
WORDPERFECT 6.0 OR 5.2? (NEW FEATURES) . . . . . . . . . 7
WHAT IS GRAPHCAT? . . . . . . . . . . . . . . . . . . . . . . 7
INTERIM RELEASES OF WP . . . . . . . . . . . . . . . . . 9
INSTALLATION . . . . . . . . . . . . . . . . . . . . . . . . 9
COPYING THE FILES . . . . . . . . . . . . . . . . . . . 9
WPWin52 SETUP . . . . . . . . . . . . . . . . . . . . . 10
WPWin60 SETUP . . . . . . . . . . . . . . . . . . . . . 10
SAVING HARD DRIVE SPACE . . . . . . . . . . . . . . . . 11
PROMPTS . . . . . . . . . . . . . . . . . . . . . . . . . . . 11
THE OPTIONS DIALOG BOX & CD-ROM SUPPORT (WPWIN60 ONLY) . . . 12
STARTING FILE NAME . . . . . . . . . . . . . . . . . . . 13
NUMBER OF IMAGES . . . . . . . . . . . . . . . . . . . . 13
PAGE NUMBER . . . . . . . . . . . . . . . . . . . . . . 13
CD-ROM SUPPORT . . . . . . . . . . . . . . . . . . . . . 13
IN GENERAL . . . . . . . . . . . . . . . . . . . . . . . 14
EDITING AND PRINTING TIPS . . . . . . . . . . . . . . . . . . 15
PRESENTATIONS CLIP ART . . . . . . . . . . . . . . . . . 15
COLOR CLIP ART . . . . . . . . . . . . . . . . . . . . . 15
HORIZONTALLY SQUASHED IMAGES . . . . . . . . . . . . . . 15
WRAPPED FILE NAMES . . . . . . . . . . . . . . . . . . . 16
LANDSCAPE PRINTING . . . . . . . . . . . . . . . . . . . 16
INDEX and FILEINDX . . . . . . . . . . . . . . . . . . . . . 17
TROUBLE-SHOOTER'S GUIDE--GRAPHCAT . . . . . . . . . . . . . . 18
INDEX . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20
All Rights Reserved (C) Copyright 1993 Jerry Stern
G R A P H C A T ( Windows ) V. 3.0 3
REGISTRATION
============
GRAPHCAT/Win V. 3.0 is shareware, or "Try before you buy"
software. You may copy this entire package and pass it on
unchanged to other WordPerfect users. If you use the program for
more than 30 days, you must register. Basic registration is
$US 20., and a variety of payment types are listed in the files
REGISTER.DOC and PRODUCTS.DOC, including Visa, MasterCard, and
American Express.
Send registrations to: Or Phone or FAX to:
Jerry Stern 410-661-2224
Science Translations
PO BOX 20234 Outside U.S. & Canada
Baltimore, Maryland 21284-0234 add $2.00 Shipping.
Maryland residents add
5 per cent sales tax.
Registered users receive an enhanced version of the GRAPHCAT
macro with registration reminders removed, a special group of
Wood Clips graphics, technical support, and newsletter
notification of upgrades, with discounted pricing for registered
users. The registered version of GRAPHCAT includes additional
layout options, including borders, justification, double-sided
header layout, and drop shadows.
Support is by mail, FAX, or phone, at the same address and phone
number used for registration, or via the SciTrans support
conference on GEnie--in the WordPerfect RT, Third-Party Support
category, SciTrans topic. You may contact the author as J.Stern10
on GEnie, as 72144,1241 on Compuserve, or on the Internet as
72144.1241@compuserve.com. Look in the VENDINFO.DIZ file for
support boards and additional contact info.
Jerry Stern is a member of the Association of Shareware
Professionals (ASP). ASP wants to make sure that the
shareware principle works for you. If you are unable to
resolve a shareware-related problem with an ASP member by
contacting the member directly, ASP may be able to help. The
ASP Ombudsman can help you resolve a dispute or problem with
an ASP member, but does not provide technical support for
members' products. Please write to The ASP Ombudsman, at 545
Grover Road, Muskegon, MI 49442, or send a CompuServe
message via CompuServe Mail to: ASP Ombudsman 70007,3536.
WordPerfect and WP Corp are registered trademarks of WordPerfect
Corporation within the U.S. and other countries.
All Rights Reserved (C) Copyright 1993 Jerry Stern
G R A P H C A T ( Windows ) V. 3.0 4
Other Files
-----------
In the VENDINFO.DIZ file, there is a list of the files included
in this release of Graphcat 3.0 for Windows. If any are missing
or if the sizes and dates do not match that list, the package has
been tampered with. Any additional files are not part of
Graphcat. Registered users receive a current and complete copy.
For more information, see these files:
REGISTER.DOC Order form for registering Graphcat for Windows
and other products.
PRODUCTS.DOC Product information. Includes other wonderful
products from Jerry Stern and Science Translations,
including GRAPHCAT, BOOKBILD, the Letterhead Kit, each
available for both DOS and Windows, and the Wood Clips
collections of clip art.
FILEINDX requires a database program. These database files are
used with INDEX to create a database of graphics files (or any
other files). Load these files into a directory readable by the
database program, and run the program normally. Be sure to delete
or overwrite the one sample record already in the file.
The files with .WPG extensions are clip art. The patterns and
styles vary greatly, and they are provided as handy files for
testing GRAPHCAT. They are all Wood Clips samples, of a variety
of subjects. When you register, your bonus disk will contain
additional Wood Clips, and additional collections are available
by subject.
DEFINITION OF SHAREWARE
=======================
Shareware distribution gives users a chance to try software
before buying it. If you try a Shareware program and continue
using it, you are legally required to register. With
registration, you get anything from the simple right to continue
using the software to an updated program with printed manual.
Copyright laws apply to both Shareware and commercial software,
and the copyright holder retains all rights, with a few specific
exceptions as stated below. Shareware authors are accomplished
programmers, just like commercial authors, and the programs are
of comparable quality. (In both cases, there are good programs
and bad ones!) The main difference is in the method of
distribution. The author specifically grants the right to copy
and distribute the software, either to all and sundry or to a
All Rights Reserved (C) Copyright 1993 Jerry Stern
G R A P H C A T ( Windows ) V. 3.0 5
specific group. For example, some authors require written
permission before a commercial disk vendor may copy their
Shareware.
Shareware is a distribution method, not a type of software. You
should find software that suits your needs and pocketbook,
whether it's commercial or Shareware. The Shareware system makes
fitting your needs easier, because you can try before you buy.
And because the overhead is low, prices are low also. Shareware
has the ultimate money-back guarantee--if you don't use the
product, you don't pay for it.
LIMITED WARRANTY
THIS SOFTWARE AND MANUAL ARE PROVIDED FOR EVALUATION ONLY, ON AN
"AS IS" BASIS. SCIENCE TRANSLATIONS DISCLAIMS ALL WARRANTIES
RELATING TO THIS SOFTWARE, WHETHER EXPRESSED OR IMPLIED,
INCLUDING BUT NOT LIMITED TO ANY IMPLIED WARRANTIES OF
MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE. NEITHER
SCIENCE TRANSLATIONS NOR ANYONE ELSE WHO HAS BEEN INVOLVED IN THE
CREATION, PRODUCTION, OR DELIVERY OF THIS SOFTWARE SHALL BE
LIABLE FOR ANY INDIRECT, CONSEQUENTIAL, OR INCIDENTAL DAMAGES
ARISING OUT OF THE USE OR INABILITY TO USE SUCH SOFTWARE, EVEN IF
SCIENCE TRANSLATIONS HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH
DAMAGES OR CLAIMS. THE PERSON USING THE SOFTWARE BEARS ALL RISK
AS TO THE QUALITY AND PERFORMANCE OF THE SOFTWARE.
This agreement shall be governed by the laws of the State of
Maryland and shall inure to the benefit of Science Translations
and any successors, administrators, heirs and assigns. Any action
or proceeding brought by either party against the other arising
out of or related to this agreement shall be brought only in a
STATE or FEDERAL COURT of competent jurisdiction located in
Baltimore County, Maryland. The parties hereby consent to in
personam jurisdiction of said courts.
TRIAL USE LICENSE
Graphcat is NOT a public domain program. It is copyrighted by
Science Translations. This software and accompanying
documentation are protected by United States Copyright law and
also by International Treaty provisions.
Science Translations grants you a limited license to use this
software for evaluation purposes for a period not to exceed
thirty days. If you continue using this software after the
thirty-day evaluation period, you MUST make a registration
payment to Science Translations.
All Rights Reserved (C) Copyright 1993 Jerry Stern
G R A P H C A T ( Windows ) V. 3.0 6
LIMITED DISTRIBUTION LICENSE
INDIVIDUALS may distribute Graphcat to friends or associates,
provided they charge no fees for this service, and they convey a
complete and unaltered copy of the shareware version of this
product.
All other distribution is allowed only under the terms of the
attached VENDINFO data record, which is hereby incorporated by
reference. Any distribution satisfying all the distribution
requirements expressed in that data record is hereby authorized.
You may not distribute this product, modify it, or bundle it with
other products except as specifically allowed therein. You may
not use, copy, rent, lease, sell, modify, decompile, disassemble,
otherwise reverse engineer, or transfer the licensed program
except as provided in this agreement. Any such unauthorized use
shall result in immediate and automatic termination of this
license.
Permission to distribute the Graphcat package is not
transferable, assignable, saleable, or franchisable. Each vendor
wishing to distribute the package must independently satisfy the
terms of this limited distribution license.
U.S. Government Information: Use, duplication, or disclosure by
the U.S. Government of the computer software and documentation in
this package shall be subject to the restricted rights applicable
to commercial computer software as set forth in subdivision
(b)(3)(ii) of the Rights in Technical Data and Computer Software
clause at 252.227-7013 (DFARS 52.227-7013). The
Contractor/manufacturer is Science Translations, Box 20234,
Baltimore, MD 21284-0234.
Science Translations may revoke any permissions granted here, by
notifying you in writing. All rights not expressly granted here
are reserved to Science Translations.
You are encouraged to pass a copy of the unregistered version of
GRAPHCAT along to your friends for evaluation. Please encourage
them to register their copy if they find that they can use it.
All registered users will receive a copy of the latest version of
GRAPHCAT, an enhanced version of the GRAPHCAT macro, a megabyte
of Wood Clips graphics, discounted upgrades, newsletter
announcements of upgrades and new products, and technical support
for at least one year.
Site Licenses, volume discounts, and additional INTERNATIONAL
registration information are in the file PRODUCTS.DOC.
All Rights Reserved (C) Copyright 1993 Jerry Stern
G R A P H C A T ( Windows ) V. 3.0 7
INTRODUCTION & QUICK START
==========================
GRAPHCAT requires WordPerfect 6.0 or 5.2 for Windows, any release
date. It is a shareware package of WordPerfect macros that read
any disk or directory, and create a pictorial listing of all the
graphics found. After running the SETUP batch file for WPWin 52
or the SETUP macro for WPWin60, run the macro by pressing Macro
(Alt-F10), and entering GRAPHCAT. Answer the prompts for the
drive and directory, file mask, catalog title, number of columns,
and graphic height. The default values for columns and height
allow 28 graphics per page.
WORDPERFECT 6.0 OR 5.2? (NEW FEATURES)
--------------------------------------
Throughout this manual, when the keystrokes and procedures are
the same for both WordPerfect versions, the steps will be listed
only once. However, when the steps are different, you will see
this:
WPWin52: Do these steps in WordPerfect for Windows 5.2
WPWin60: Or these in WordPerfect for Windows 6.0.
WPWin60 has greatly enhanced macro power, so there are a few
features available in the WPWin60 version of Graphcat that are
not in the 5.2 edition. The WPWin60 version has these
enhancements: 1) The file directory to search can be selected by
clicking on the file icon, and double-clicking on the directory
name. 2) The extra options screen allows partial file catalogs
for inventorying large directories of clip art.
Every question has a default setting in Graphcat for Windows. For
the easiest use of Graphcat, type the file path at the first
prompt, and press [Enter]. Graphcat will handle everything else.
GRAPHCAT and the INDEX macros should work properly with ANY WP
5.2 or 6.0 language module. However, I have not been able to test
every possible international combination of software and
hardware. Please write if you find that GRAPHCAT fails in any way
on your system.
WHAT IS GRAPHCAT?
=================
I've been collecting clip art for different projects. A small
book, some newsletters, signs, and still more pictorial projects.
I've drawn some, scanned some paper clip art, and bought some
disks of pictures. I was beginning to lose track of which disk
All Rights Reserved (C) Copyright 1993 Jerry Stern
G R A P H C A T ( Windows ) V. 3.0 8
had what pictures. I needed an index, a printout of every graphic
I had, so I could keep them handy for reference.
The WPG files shipped with WordPerfect have their own printed
picture indexes of art in the manual, but disks of PCX or CGM
files from computer show rack vendors are escapees from that
elusive paperless office we all keep hearing about. And clip art
disks are uneven; some of them are full disks of excellent art on
related topics, but others are totally unrelated pictures. Worse,
because there are several flavors of each of the graphics file
formats, some files will not be recognized by WordPerfect, and
will read as bad. Overall, clip art disks are worthwhile, but a
printed index would help sort the good files from the fuzzy junk.
And the commercial clip art isn't much better. Oh, the graphics
are better, but the printed indexes are printed too small, or on
newsprint, or are all mixed in with the pictures of every other
graphic collection sold by that company.
Meanwhile, my co-workers on a newsletter project wanted to see
all their clip art. I kept their graphics on a separate disk, but
they wanted paper copies to refer to, so they could tell me, "Use
that butterfly picture from page two." I began to create a sample
document, with every graphic shown, and the file names, and the
disk titles, and immediately found that there was too much work
involved. I had two options: I could delegate the job, or write a
macro to do the job. Since I couldn't find anyone who would spend
three hours to create the index for each disk, I wrote GRAPHCAT.
It's a lot faster than an assistant; it only takes from a few
seconds to a few minutes to complete the job, depending on the
speed of the computer and the size of the graphics files.
GRAPHCAT makes this task easy, so easy that nearly no effort is
needed to create a new catalog for each directory or floppy of
pictures. If the macro is told the drive and path of the files,
the computer should do the rest.
With just that information, the WordPerfect macro reads the
appropriate directory, identifies the graphics files, sets their
sizes, locations, and options in a catalog, and leaves that
catalog ready to print. Once the catalog is built, you may
preview it, print it, and save it if you want. However, I don't
recommend saving these files because they will be slightly larger
than the cumulative size of all the graphics in the directory.
Since starting to catalog my clip art collection, I've found
pictures I didn't know I had, and I've used some of those in new
projects. Now that I don't have to hire extra help to create the
listings, I can find the picture I want in no time, and, better
yet, I can take the picture notebook with me to a co-worker, a
All Rights Reserved (C) Copyright 1993 Jerry Stern
G R A P H C A T ( Windows ) V. 3.0 9
client, or a conference, and I don't need to borrow someone
else's computer and be at the mercy of someone else's operating
system.
INTERIM RELEASES OF WP
----------------------
Writing software in a macro language is like controlling a
rowboat by towing it from a distance of five parsecs. GRAPHCAT
should work in all future releases of WP/Win BUT, sometimes new
"features" disable old features. When this happens, try turning
"off" the new features if GRAPHCAT doesn't seem to like the new
release. Better yet, call or write for support--there will be
either a fix or a new release, as needed, to fix any problems
caused by new features.
INSTALLATION
============
If you are reading these files on screen, you may print them with
the PRINTMAN.BAT batch file. (Don't print them from WordPerfect--
they are formatted with page breaks for printing from DOS.) You
do not need to exit Windows--from the Windows Program Manager,
choose File, and then Run. Type each command as it appears below,
and press (Enter). An easier way to run the PRINTMAN and SETUP
batch files is to go to DOS by double-clicking on the MS-DOS
prompt icon, usually installed in the Accessories group. (Type
EXIT when ready to return to Windows.)
From the DOS prompt, log to the directory holding the Graphcat
distribution files. Start the PRINTMAN file by typing it like
this:
printman lpt1 (where lpt1 is the name of your printer
--change it as needed for your system.)
COPYING THE FILES
-----------------
Before installing the Graphcat files, make a backup copy of the
distribution disk, and store the original disk in a safe place,
preferably in a different location than the backup copy of the
disk. Install the files from the backup disk, not the original.
For either the WP60Win or WP52Win versions of Graphcat, there are
three files that must be installed on your hard drive to be used.
If you install both the 52 and 60 versions, then six files must
be installed. These files are GRAPHCAT.WCM, GRAPHCAT.DLL, and
INDEX.WCM, and must be copied to your macro directory. The SETUP
All Rights Reserved (C) Copyright 1993 Jerry Stern
G R A P H C A T ( Windows ) V. 3.0 10
batch file for WPWin52 or the INSTALL macro for WPWin60 will copy
those files for you, and will also create a directory for the
optional clip art samples and instruction files. These routines
will copy the samples and DOC files to any location you wish.
Installation does two things: 1) It will create a directory for
your sample clip art and DOC files. 2) It will copy the macros
and library file to the WPWin macro directory. Once SETUP
finishes copying files, you are ready to start using Graphcat.
WPWin52 SETUP
-------------
You must tell the SETUP batch file what directory is being used
to hold your WPWin52 macros. If you don't know where WPWin52
keeps your macros, look in the File menu, choose Preferences,
choose Location of Files, write down the entry under
Macros/Keyboards/Button Bars (in WPWin52), and click on Cancel to
exit the Preferences box.
To install the Graphcat files in WPWin52, run the batch file
SETUP.BAT from the DOS prompt while logged to the Graphcat
distribution disk or directory. Type:
setup
A screen of instructions will appear.
Note: The macros for WPWin52 are shipped with the extension .WC5
and are renamed by the SETUP batch file to a .WCM extension. The
file GRAPHCAT.DLL is the same for both versions of WordPerfect.
WPWin60 SETUP
-------------
The INSTALL macro will check your macro directories for you, and
recommend a location for the WPWin60 macros. If you have both a
macro directory and a supplemental macro directory, you will be
able to choose between them. No other locations are acceptable.
To install the Graphcat files in WPWin60, run the macro from a
WPWin60 document screen by pressing Macro (Alt-F10), typing the
path to the current location of the Graphcat files, INSTALL, and
pressing (Enter). For example, if the files are on a floppy in
the "a" drive, then press Macro (Alt-F10), type a:\install and
press (Enter).
All Rights Reserved (C) Copyright 1993 Jerry Stern
G R A P H C A T ( Windows ) V. 3.0 11
SAVING HARD DRIVE SPACE
-----------------------
The clip art images and DOC files need not remain on your hard
disk once you have become comfortable with running the software.
The macros and `dll' file must remain in the WP/Win macro
directories.
PROMPTS
=======
Start GRAPHCAT by pressing Macro (Alt-F10), typing GRAPHCAT, and
pressing Enter. You must have at least two document screens
available, but not to worry: GRAPHCAT checks for workspace and
will not let you do anything dangerous. A full-screen dialog box
will appear, asking five questions. All of these questions are
optional, and allow you to customize your catalogs.
At the first prompt, enter the drive name and path for the
subdirectory to be searched. You may omit the ending backslash if
you like. GRAPHCAT is smart enough to accept the path name either
way. Pressing Cancel (Esc) or clicking the Cancel button at any
time will end the macro.
NEW in WPWIN60: The file directory to search can be selected
by clicking on the file icon, and double-clicking on the
directory name.
The second prompt asks for the file mask. Any type of graphics
file readable by WordPerfect may be entered here. What's a file
mask? The simplest file mask is the famous "*.*" which means the
files with any name and any extension. The asterisk substitutes
for any group of characters, and a question mark substitutes for
any single character. The period is required.
For example, to inventory all the WPG clip art in a directory,
use a file mask of "*.WPG" or to find all the files starting with
"BIG-" use "BIG-*.*" as the answer at the second prompt. If you
leave this prompt blank, Graphcat will look at "*.*" or all the
files in the directory.
It's very easy to just enter *.* as the file mask and try to
search every file in a directory for graphics. Don't do it!
The wild card extension is intended for cataloging mixed
disks of graphics files. If you use the *.* choice for
directories containing program files, GRAPHCAT will run far
more slowly, because it must load and identify as bad every
program file in the directory. For best and fastest results,
use the real file mask of the graphics you are looking for,
All Rights Reserved (C) Copyright 1993 Jerry Stern
G R A P H C A T ( Windows ) V. 3.0 12
unless you really do intend *.* to mean ALL the files in the
directory.
The third prompt asks for a title, and the macro will place that
title in a header on each page of the catalog. I recommend
entering the name of the graphics collection or the name of the
archived backup for that collection, such as "Business Graphics--
BUSINESS.ZIP" in this area. You may leave this prompt blank if
you wish, and Graphcat will create a title for you, reading "Clip
Art in " and the file mask from the second prompt.
The next two prompts request the number of columns and the height
to make each graphic. WordPerfect will calculate the width to
keep the graphics true to scale, room permitting. If less than
about twice the height of a graphic is available for the width,
some graphics in horizontal format will be compressed to fit the
column. For four columns, a height of about one inch or 2.5 cm
allows ample room, and 28 images fit on one page. Some of the
best combinations of columns and image heights are displayed near
the right side of the dialog box.
INTERNATIONAL USERS: GRAPHCAT needs to know how tall you
would like your graphics printed in your catalog. That
measurement is entered in inches if the language WordPerfect
detects is US English. For all other languages, including
other varieties of English, centimeters are used
automatically. If you would like to use a different
measurement, you must add a measurement identification
letter after the number, using the standard WordPerfect
abbreviations. For example, i or " for inches, c for
centimeters, or p for points.
Once the last entry has been made, click on OK, and GRAPHCAT will
begin loading the graphics into the document in WPWin52, or go on
to the Options menu in WPWin60. As each graphic is loaded, the
macro announces the new graphic on the bottom line of the
document screen.
THE OPTIONS DIALOG BOX & CD-ROM SUPPORT (WPWIN60 ONLY)
======================================================
Graphics collections have gotten very large. I frequently hear
from customers that they have several thousand images in one
directory, and that they want to inventory that one big directory
as one group. That is impractical for many reasons, but the most
important reason to break a catalog up into pieces is that you
cannot expect WordPerfect to run smoothly with ten megabytes of
image files in its document memory. It just won't happen.
All Rights Reserved (C) Copyright 1993 Jerry Stern
G R A P H C A T ( Windows ) V. 3.0 13
You can create a partial catalog in WPWin60 by entering your
choices on the options menu, which will appear automatically once
you complete the first dialog box. The menu has three items to
fill in. In most cases, you will be able to click on OK
immediately without making any changes here.
STARTING FILE NAME (WPWIN60 ONLY)
---------------------------------
This is the file name to begin the catalog with. You may manually
type in the name of the image, or you may choose the name from a
file list (recommended!) by clicking on the file icon or by
pressing Alt-Down Arrow.
You may also enter a partial file name here. For example, to
start the catalog with the first image starting with the letter
"G", you would just type that letter here.
This box will start out as blank the first time that you run
Graphcat in a directory, or the first time in a WordPerfect
session. However, if you run Graphcat again in the same
directory, this box will automatically hold the next file name to
catalog, if the last catalog was of fewer graphics than those
remaining in the directory.
NUMBER OF IMAGES (WPWIN60 ONLY)
-------------------------------
Select how many images to catalog here. The default is 60, but
you will probably choose to catalog your images in groups of 56
(2 pages of 28 images in 4 columns) or some other number that
will fill a set of pages. This number will carry over from one
run of Graphcat to the next, within the same WP session.
PAGE NUMBER (WPWIN60 ONLY)
--------------------------
Select what page number to use for the first page of the catalog.
If you are cataloging the same directory as a previous run,
Graphcat will provide a default choice of the last page that was
created, plus one.
CD-ROM SUPPORT (WPWIN60 ONLY)
-----------------------------
For cataloging a large group of files, and especially for CD-ROM
clip art disks, set Graphcat to catalog as many images as will
fill one page, or a multiple of pages, with no partial pages.
Print the catalog normally when done, and restart Graphcat. Press
(Enter) at both screens, and Graphcat will prepare the next set
All Rights Reserved (C) Copyright 1993 Jerry Stern
G R A P H C A T ( Windows ) V. 3.0 14
of images, creating a catalog of the same size as the first, and
starting with the next image to be cataloged, and the next page
number. Graphcat can work all the way through a CD-ROM in this
way, simply by breaking up the catalogs into printable sizes.
IN GENERAL
----------
If GRAPHCAT and WordPerfect decide that a graphic in your sample
directory is not a proper graphics file, GRAPHCAT will add that
file name to a list of files that could not be loaded, and that
list will be printed at the end of the catalog. You may delete
that message after the catalog is prepared, or you may try to
convert the bad graphic or edit it with a graphics program,
resave it, and run GRAPHCAT again. Because not every version of
every graphic format is supported by WordPerfect, I prefer to
leave the file list in the catalog to identify a file that may be
usable in other software, but not in WordPerfect. (Or the disk
may contain non-graphic files, such as a README.DOC, and these
files will be listed automatically at the end of the catalog.)
When the catalog is finished, a dialog box will appear to let you
know. From this point on, the catalog is just a complex document,
and you may edit it or print it as you would any other large
document.
GRAPHCAT may be stopped in mid-inventory by pressing Cancel (Esc)
just once; there may be a time lag of a few seconds before the
macro stops. If you use Cancel to stop GRAPHCAT, the macro will
warn you that the catalog is incomplete.
GRAPHCAT and the INDEX macro have error trapping routines built
in to prevent garbage entries, and to turn off Reveal Codes if
needed, and will not try to run if you start them without
sufficient work space. If you wish to import the catalog into a
document, run the macro first, and then merge the other text or
formatting into the catalog.
In general, Graphcat can create a larger catalog of
graphics than WordPerfect can print. The maximum
catalog size for each user will vary greatly, depending
mostly on memory. Try not to catalog more images than
will fit in memory. Although WordPerfect will use disk
space as extra workspace after memory is full,
performance and speed will drop dramatically, and your
results will be both faster and more reliable if you
split large catalogs up into several separate mini-
catalogs.
All Rights Reserved (C) Copyright 1993 Jerry Stern
G R A P H C A T ( Windows ) V. 3.0 15
EDITING AND PRINTING TIPS
=========================
PRESENTATIONS CLIP ART
----------------------
The clip art images that ship with WP Presentations are in SHW
files, which are groups of clip art images organized into
slideshows. WordPerfect for Windows cannot handle slideshows, and
therefore, Graphcat cannot handle them either. To convert the SHW
files into WPG files, you must retrieve the file to be converted.
(Each file begins with "FIG-" and has the SHW extension.) In
Presentations, choose Export from the File menu, and make sure
the "Save all slides" box is checked. Provide a file name that is
no longer than 6 characters, and add "01" to the end. Click on
the WPG file type, and finally, click on Export. Presentations
will number and save all the files in the collection. Graphcat
may be run normally on the new files, and WPWin60 can use the new
files in documents.
COLOR CLIP ART
--------------
WordPerfect for Windows 5.2 does not support color while using a
WordPerfect printer driver, unless the printer uses color
Postscript. For any other color printer, a color catalog of clip
art is available, but you must use a Windows printer driver to
print in color on non-Postscript color printers. WPWin60 supports
color on most color printers.
HORIZONTALLY SQUASHED IMAGES
----------------------------
If your images appear to be squashed horizontally when you print
or preview, you need to use either fewer columns or a smaller
image height. To change the height of the images, clear the
document and restart GRAPHCAT. You can change the columns without
rerunning GRAPHCAT, but if you are not comfortable with using the
Reveal Codes feature, it may be easier to simply run Graphcat
again with the new columns setting than to edit the completed
document. First, press Ctrl-Home to reach the extreme top of the
document, before any codes. Turn on Reveal Codes (Alt-F3), and
look for a code that looks like this:
[Col Def: Newspaper...
Place the cursor immediately after that code, and press Layout,
Columns, Define from the menu. Change the number of columns and
click on OK. You may now delete the first of the two column
definition codes, turn off Reveal Codes (Alt-F3), and check your
All Rights Reserved (C) Copyright 1993 Jerry Stern
G R A P H C A T ( Windows ) V. 3.0 16
document by printing or previewing again. The images should no
longer be squashed, but with extremely wide images, you may need
to try still fewer columns, or perhaps none at all.
WRAPPED FILE NAMES
------------------
When using more than four columns, long graphics names may wrap
to the next line, reducing the number of graphics that fit on a
page. If the names wrap, reset the base font to a narrow,
condensed, or thin typeface, using Layout, Document, Initial
Font, choosing a smaller font, and clicking OK when done.
LANDSCAPE PRINTING
------------------
If GRAPHCAT detects any codes in your document, even a page
definition, it will open a new document before creating your
catalog, and the document you started from will be left
unchanged. So if you need a graphics catalog on a page size that
is not your default paper size, such as a landscape version of A4
or 8 1/2" x 11", then follow these steps:
First, run GRAPHCAT normally. Choose one column so that GRAPHCAT
will not insert a column definition code. Next, press Ctrl-Home
to go to the top of the document. If you have turned off the Auto
Code Placement option in Preferences, you must also use the left
arrow key to position the insertion point before ALL of the
formatting codes. Select your paper size from the list available
after choosing Layout, Page, Paper Size. Click on Select when
done.
Next, add column codes, by choosing Layout, Columns, Define,
entering the number of columns, and clicking OK. You may also
wish to reduce the space between columns at the Distance Between
Columns menu choice. Choose Layout, Columns, Columns On to turn
on columns, and then press Ctrl-End to go to the bottom of the
document. WordPerfect will reformat your document as it travels.
Your document is now ready to edit, view, or print normally.
All Rights Reserved (C) Copyright 1993 Jerry Stern
G R A P H C A T ( Windows ) V. 3.0 17
INDEX and FILEINDX
==================
The INDEX macro reads a directory of files, and converts that
directory listing into a file that a database program can import
and add to a database. FILEINDX is a set of database files for a
database program to use in importing the files created by INDEX.
The files FILEINDX.HDB, FILEINDX.DBF, and NAME.NDX compose a
sample graphics database for PC-File or most other dBase-
compatible database programs. These files should be together on
your hard disk; the ideal spot is a directory called GRAPHCAT.
See Installation on page 9 if you need help preparing the
directory.
The file produced by INDEX is a "comma-delimited mail-merge"
file. Most database programs can import these with no problems.
Although I created the FILEINDX format for keeping track of
graphics and clip art, the format and the INDEX macros can be
used just as easily to form a master catalog of every file on a
hard disk, or any category of files you choose. In addition to
the information from the directory and whatever label you enter
while running INDEX, the FILEINDX data screen allows room for
comments, because it isn't always possible to remember that
RX12-76.CGM is a picture of a troll at a bridge.
To use INDEX, run the macro in the usual way, by pressing Macro
(Alt-F10), typing the name of the macro, and pressing ENTER.
Answer the prompts that appear on screen in the same way as for
the first three prompts in GRAPHCAT.
INDEX will create and retrieve a directory listing, and then
search the listing, inserting commas between columns, resulting
in the comma-delimited list. That list must be saved as a DOS
text file for the database program: Save the file by choosing
File, Save As, typing a file name, and selecting ASCII Text/(DOS)
from the pull-down Format list at the bottom of the dialog box.
IMPORTANT: When you first set up a database of clip art or
other files in a database, you will read and process many
directories. I have allowed for that process in INDEX. If
you start INDEX from a document that is not empty, INDEX
will move to the very bottom of the document, and create the
listing there. For the next disk, simply run the macro
again, and the second list will be added at the bottom of
the existing list. Once you have run each directory through
INDEX, save the list as a DOS text file, exit WP, and import
the data from within the database program.
All Rights Reserved (C) Copyright 1993 Jerry Stern
G R A P H C A T ( Windows ) V. 3.0 18
TROUBLE-SHOOTER'S GUIDE--GRAPHCAT
=================================
1) GRAPHCAT loads properly, and the big box appears on screen,
but once I click on OK, an error message appears telling me that
the macro could not find the DLL file.
You must copy the file GRAPHCAT.DLL to the WP macro directory. No
other location will do. See the installation instructions on page
9 for help.
2) GRAPHCAT runs perfectly, but I cannot print the result file.
The error messages say I don't have enough disk space, or that
the swap file is full.
This can happen if you are trying to catalog a large file of clip
art, and you have very little hard disk space available for
WordPerfect's temporary files. To fix it, from the Windows
Program Manager, highlight the WP icon, and choose File,
Properties. If you have another hard drive partition available
with more space, such as D: or E:, change the Working Directory
prompt to that drive, click on OK, and restart WordPerfect. If
there is no other partition, you will need to move or delete
unneeded files from your hard disk to free up some work space.
In WPWin60, you should try breaking the catalog into page-size
chunks; see the Options Menu instructions on page 12. Setting the
graphics quality to medium or draft also helps reduce the amount
of data that must be handled for each page, and eliminates some
problems.
Remember that printing images smaller does NOT reduce the amount
of memory they use during printing. A page containing fewer large
images is easier to print than one with many small images.
3) My catalogs print very slowly, or only half the page prints.
A page full of graphics will print slowly, and some laser
printers may not have enough internal memory to print a page of
that complexity. On a laser printer, if the entire page does not
print, try printing the page at a lower setting for graphics
quality, or use fewer columns. Again, note that reducing the size
of a graphic does not reduce the complexity of the print job, so
a page with one column of larger graphics will print more quickly
than a page containing several columns of small graphics.
4) Sometimes when I use the *.* file mask, GRAPHCAT loads a file
as a graphic that isn't one. The document loads and prints
normally, but the box is either empty or contains a random
All Rights Reserved (C) Copyright 1993 Jerry Stern
G R A P H C A T ( Windows ) V. 3.0 19
pattern. Or, and much worse, WordPerfect progresses partially
through the catalog, asks for a password, and then crashes with a
General Protection Fault (usually WPWIN52).
Both conditions are caused by trying to use the *.* file mask
option inappropriately. The * wild card choice was intended for
reading disks containing mixed graphics in different formats,
such as WPG and GEM and CGM graphics mixed together, NOT for
attempting to load every program file on your hard drive in the
attempt to see if any of them are graphics. GRAPHCAT will
correctly identify nearly every file as a graphic or not a
graphic, but there are exceptions.
The General Protection Fault does not occur often, unless an odd
combination of factors is present, such as a bad file combined
with either the SHARE command in use, or a Hyphenation ON code in
the Document Initial Codes area of Preferences. Solution: Don't
run SHARE unless you are running software or hardware that
specifically demands it, such as some network packages. Or remove
that Hyphenation code from Document Initial Codes.
To avoid these problems altogether, when cataloging a directory
of mixed graphics and program files, use the appropriate file
mask, such as *.PCX or *.WPG on the second line of GRAPHCAT's
menu, and save the wild card use for disks holding almost
entirely graphics.
All Rights Reserved (C) Copyright 1993 Jerry Stern
G R A P H C A T ( Windows ) V. 3.0 20
INDEX
=====
ASP . . . . . . . . . . . . . . . 3
bonus . . . . . . . . . . . . . . 4
borders . . . . . . . . . . . . . 3
CD-ROM . . . . . . . . . . . 12-14
centimeters . . . . . . . . . . 12
CGM . . . . . . . . . . . 8, 17, 19
color . . . . . . . . . . . . . 15
columns . . . . . 7, 12, 13, 15-18
DLL . . . . . . . . . . . 9-11, 18
editing . . . . . . . . . . . . 15
error messages . . . . . . . . 18
FILEINDX . . . . . . . . . . 4, 17
General Protection Fault . . . 19
International . . . . . . . 5-7, 12
landscape . . . . . . . . . . . 16
laser printers . . . . . . . . 18
memory . . . . . . . . 12, 14, 18
ombudsman . . . . . . . . . . . . 3
options . . . . 3, 7, 8, 12, 13, 18
Presentations . . . . . . . . . 15
PRINTMAN.BAT . . . . . . . . 1, 9
registration . . . . . . . 1, 3-6
SETUP . . . . . . . . . . 7, 9, 10
shareware . . . . . . . . . 1, 3-7
SHW . . . . . . . . . . . . . . 15
support . . 1, 3, 6, 9, 12, 13, 15
tips . . . . . . . . . . . . . 15
trouble . . . . . . . . . . . . 18
VENDINFO.DIZ . . . . . . . . 3, 4
Wood Clips . . . . . . 1, 3, 4, 6
WPG . . . . . . . 4, 8, 11, 15, 19
All Rights Reserved (C) Copyright 1993 Jerry Stern